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How Mobile-Based Bulk GRN Processing Transformed Procurement for a Leading Essential Oils Manufacturer

A leading manufacturer and supplier of natural essential oils in India relies on daily procurement of raw materials like herbs, flowers, seeds, and roots. Handling diverse supplier deliveries every day, the team struggled to manage the growing volume of Goods Receipt Notes (GRN) using their existing system. 

To overcome operational bottlenecks, the company implemented a new bulk GRN processing feature in their mobile application—a move that dramatically improved efficiency and accuracy. 

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About the Company

Nesso is the leading manufacturer and supplier of natural essential oils in India. The raw materials are sourced ethically and in a sustainable way. The finished products cater to the aromatherapy, food and beverage, cosmetics and toiletry industries. It caters globally to various brands in US and Europe. 

Industry

Processing 

Region

Mysore, Karnataka 

Use Case

Farm Management Software for Procurement and Ethical Sourcing 

Features Used

  • Farmer Profiling 
  • Farm Mapping 
  • Crop Master 
  • Harvest & Procurement 
  • Post Harvest & GRN

Hari Prasad, Manager Nesso says,” Great to use TraceX’s end to end traceability platform where quality meets the international standard. Its user-friendly interface allows us to track real-time farm activities effortlessly, while robust reporting features provide invaluable insights into our operations. We have the flexibility to configure the platform according to our specific requirements, making it an indispensable tool for our business.” 

Challenge 

Before this update, the team could only process GRNs individually—a tedious and time-consuming task, especially during peak procurement seasons. 

The key challenges included: 

  • Manual data entry overload 
  •  Delays in material validation and stock updates 
  •  Errors leading to payment disputes and inventory mismatches 
  •  Field teams spending hours at procurement centers just completing GRN paperwork 

The company needed a way to streamline the process, save time, and improve accuracy—without disrupting daily operations.

The Solution:

TraceX’s Bulk GRN feature introduced a mobile application upgrade that allowed field users to perform bulk GRN uploads and processing directly from their mobile devices. 

bulk grn processing, bulk grn feature
Key Features
  • Bulk GRN Upload: Multiple GRNs could be created, reviewed, and submitted in one go. 
  • On-the-Spot Validations: Quantity, quality parameters, and supplier mapping verified instantly. 
  •  Seamless Integration: Real-time syncing with inventory and financial systems 
  • Offline Capability: Field teams could work in remote procurement locations with limited connectivity. 

Results

  • Reduction in GRN Processing Time: What took hours was completed in minutes, right at the procurement center. 
  •  Improved Accuracy: Fewer errors due to automated validations and system-driven supplier checks. 
  • Enhanced Productivity: Field procurement officers could process more records daily with ease. 
  •  Real-Time Stock Updates: Inventory reflected instantly, improving planning and production scheduling. 
  • Streamlined Payment Process: Faster validation led to quicker supplier payments and improved relationships. 

Key Takeaways

  • Mobile-driven bulk GRN processing eliminated manual bottlenecks. 
  •  Operational efficiency improved significantly in daily procurement workflows 
  • Supplier performance monitoring became easier with clean, real-time data. 
  • The field team experienced flexibility and control—processing GRNs on the go, even in remote areas. 

With this mobile feature, the essential oils manufacturer not only streamlined GRN processing but also built a future-ready, agile procurement system—laying the foundation for scale and sustainability. 

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Download your How Mobile-Based Bulk GRN Processing Transformed Procurement for a Leading Essential Oils Manufacturer here

Download your How Mobile-Based Bulk GRN Processing Transformed Procurement for a Leading Essential Oils Manufacturer here

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